Terms & Conditions
Garden State Snaps LLC
Effective Date: September 13, 2025
These Terms & Conditions (“Agreement”) apply to all services provided by Garden State Snaps LLC (“Company,” “we,” “our,” or “us”). By booking our services, the Client (“you” or “your”) agrees to the terms set forth below.
Table of Contents
1. Service Period
Company agrees to have a photo booth operational for a minimum of 80% of the scheduled service period. Operations may be interrupted for necessary maintenance.
2. Retainer and Payment
A non-refundable retainer, in the amount stated on the Service Contract, is due at the time of signing. This retainer is applied toward the total contract price and is non-refundable except as specifically provided in this Agreement.
If payment is made by credit card, a surcharge of up to 3% of the transaction amount will be applied to cover processing costs. This surcharge will not exceed the amount permitted by law or card network rules. No surcharge applies to payments made by ACH transfer, cash, check, or other non-credit card methods.
Returned checks incur a $50 fee.
Overage in photo booth service time will be billed at $150 per hour, in half-hour increments.
Additional services or add-ons requested after signing will be invoiced separately and must be paid upon receipt.
3. Changes and Cancellations
Requests to change the event date, time, or location must be submitted in writing at least thirty (30) days prior. All changes are subject to availability and require execution of a new Service Contract. If unavailable for the new date, the retainer is forfeited.
Cancellations:
Less than 30 days before the event: all payments forfeited.
More than 30 days before the event: non-refundable retainer forfeited only.
4. Force Majeure
Company is not liable for failure to provide services due to events beyond its control, including but not limited to acts of God, weather, pandemics, government restrictions, or venue closures. Efforts will be made to reschedule. If rescheduling is not possible, the Client will receive a credit (excluding the non-refundable retainer) valid for 12 months.
5. Failure to Perform
If Company cannot perform services due to illness, emergency, equipment failure, or other unforeseen circumstances not covered under Force Majeure, Company will attempt to provide a substitute service. If no substitute is available, the Client will receive a full refund of all payments, including the retainer.
6. Parking
Client must provide parking for the Company’s vehicle near the event location. Necessary permits or passes must be provided by the Client.
7. Photo Booth Access and Setup
Client must ensure a suitable 9 ft x 9 ft space for the booth, accessible for setup and breakdown. Company requires 1.5 hours prior to the event for setup and 1 hour post-event for breakdown. Delays caused by the venue or Client may result in lost service time or additional charges.
8. Power Requirements
Client must provide a dedicated 110V, 10-amp, 3-prong grounded outlet within 15 feet of the booth. A second outlet is required if on-site printing is included. Failure to provide adequate power may limit functionality.
9. Wi-Fi Access
If digital or social media features are selected, Client must provide a reliable internet connection (minimum upload speed 5 Mbps). Company is not responsible for failures due to poor connectivity.
10. Outdoor Events
Outdoor events require an on-site attendant. The booth must be under full cover and placed on level ground. A weather contingency plan must be provided. Company reserves the right to refuse setup in unsafe or unsuitable conditions.
11. Residential Events
Residential events require an on-site attendant. Setup space must be 6 ft x 9 ft with ground-level access. Client is responsible for parking, power, and ensuring safe access. Company may deny setup if conditions are unsuitable.
12. Damage, Theft, and Self-Service Events
Client is responsible for ensuring guests do not damage or misuse equipment. Client is financially responsible for repair or replacement if damage, theft, or loss occurs due to negligence or unsafe conditions.
For self-service/drop-off events, Client assumes full responsibility for equipment security and function during the rental period.
13. Photo Printing
If printing is included and printer performance fails for more than 20% of the event, a refund equal to the printing service value will be issued. If included as part of a package, a flat refund of 20% of the order amount applies.
14. Customized Elements
Design-Based Customizations: If the Client’s package includes customized design elements (such as photo print layouts, booth interface screens, or tap-to-start graphics), the Client must submit required design materials (logos, fonts, colors, etc.) no later than 30 days prior to the event. The Company will provide one initial draft and one revision at no cost. Additional revisions are billed at $100 per hour, billed in 30-minute increments. Delays in submitting materials may result in the use of a default design at the Company’s discretion.
Physical Customizations and Purchases: For customized elements requiring advance purchasing (such as branded backdrops, step-and-repeat banners, or specialty props), the Client is responsible for all associated costs. Once such items are ordered, these costs are non-refundable, regardless of event cancellation or changes. If the event is rescheduled and the items remain usable, the Company will apply them to the new event date.
15. Online Gallery and Photo Hosting
Company provides online galleries accessible for 90 days post-event. After this period, Company is not obligated to retain or reissue files. It is the Client’s responsibility to download and back up files.
16. Photo Booth Content and Usage
Storage and Delivery: By default, photos, GIFs, and videos are delivered via a live online gallery accessible by link. At Client’s request, a password-protected gallery may be provided, or no gallery at all, with delivery instead via file-sharing (Google Drive, Dropbox, etc.).
Gallery Access: Online galleries are available for 90 days. Once links or files are provided, Company cannot control or restrict access. The Client is solely responsible for distribution.
Children’s Photos: By booking services, the Client represents they have authority to permit photography of all participants, including children under 13. Images of children are delivered only to the Client through the agreed method, unless explicit parental consent is given for promotional use.
Guest Content: Guests are responsible for the content they create. Company is not liable for offensive, inappropriate, or unlawful content generated by attendees.
17. Marketing Use of Photos
By booking services, the Client grants the Company permission to use event photos, GIFs, or videos for marketing purposes, including on the Company’s website, social media, and print materials.
If the Client does not want images used for marketing, they must notify the Company in writing at least seven (7) days before the event.
The Company will honor written requests to remove digital content (such as from its website or social media) at any time. Printed materials already produced or distributed cannot be recalled, but the Company will stop using those images in future print runs.
Photos featuring children under 13 will never be used in marketing without explicit parental consent.
The license granted to the Company is non-exclusive, royalty-free, worldwide, and may be revoked prospectively by written notice from the Client. Revocation does not require the Company to recall or remove printed materials already distributed.
18. Liability Disclaimer
Client acknowledges that:
The Company is not liable for third-party breaches (e.g., Squarespace, Google, Photo Booth Supply Company).
The Company is not liable for the distribution of gallery links or files once provided to the Client.
Client assumes all responsibility for obtaining proper consents from guests.
19. Limitation of Liability
To the fullest extent permitted by law, the Company’s total liability for any claims, damages, or losses arising from or related to this Agreement shall not exceed the total fees paid by the Client under this Agreement.
The Company is not liable for any indirect, incidental, special, or consequential damages, including but not limited to lost profits, even if advised of the possibility of such damages.
Nothing in this section limits liability for personal injury or property damage caused by the Company’s willful misconduct.
20. Governing Law
This Agreement shall be governed by and construed in accordance with the laws of the State of New Jersey. Any legal action or proceeding arising under this Agreement shall be brought exclusively in the state or federal courts located in Hunterdon County, New Jersey, and the parties consent to the jurisdiction of such courts. The parties agree that claims that qualify may be brought in New Jersey Small Claims Court in Hunterdon County.